“We believe there is no job that should require employees to compromise their personal safety or have a negative impact on the environment.”
— Michael Manzella, Vice President, Environmental, Health and Safety

Our Commitment to
EMPLOYEE SAFETY AND HEALTH

We are proud of our commitment to the safety of our employees, customers, visitors, and vendors. As expectations continue to broaden – so has our commitment. At RR Donnelley, we have developed a comprehensive management system that enables us to effectively control our safety and health impacts worldwide using a "plan-do-check-act" model. To assure we meet the commitment outlined in our EHS Policy, we have established a series of interrelated standards that define how health and safety should be managed across our global operations.

Teamwork and shared responsibility is at the heart of our safety and health structure. With responsibilities integrated into every level of our organization, clearly defined roles and responsibilities, and open lines of communication from facilities to senior management, we can help assure that safety and health issues and opportunities are well understood and effectively managed. We manage a comprehensive training and awareness program, including new employee orientation programs and online training and communications. We also hold topic-specific workshops that bring our colleagues together to educate and collaborate on standards implementation, regulatory updates, and mentoring activities to develop leadership and expertise.

Measuring our safety and health results company-wide and closely monitoring our health and safety standards are critical to meeting our commitment of continuous improvement. Measuring and monitoring spotlight where we have been successful in eliminating or reducing our safety and health impacts and where we need to focus on improving performance in the future.

The improvements that have been realized in employee safety and health are directly related to the efforts of our facility management, supervisors, EHS professionals, and fellow employees that look out for each other's well being each and every day. Top down accountability and integration of safety and health roles and responsibilities into our operations is another key element of our past successes and will remain an integral part of our plan going forward.

Company-Sponsored Health and Wellness Programs
Through consumer-driven programs, RR Donnelley is focused on preventing future health problems through lifestyle and behavior awareness, complementing our medical coverage already in place. Consumer-driven programs provide the tools for employees to better manage their overall health. To this end, we have implemented several company-paid wellness programs that offer ongoing support for employees:

Onsite health screenings are offered annually as part of RR Donnelley’s “Know Your Numbers” campaign.

Employees have an opportunity to check their height, weight, blood pressure and cholesterol levels through this program.

Health Counseling is a personalized counseling and referral service available to RR Donnelley employees and their covered spouses. After completing a Health Risk Questionnaire (HRQ), participants can earn discounts off their annual medical premiums by calling a Health Counselor twice during the year. Health Counselors help participants understand the results of their HRQs and develop a realistic plan for reducing health risks and improving overall health. All information provided is kept confidential.
  RR Donnelley employees and eligible covered dependents may participate in a confidential smoking cessation program that provides either online smoking cessation support or access to smoking cessation patches.

RR Donnelley also launched a corporate-wide weight loss competition called the RR Donnelley Waist Reduction Challenge on May 1, 2006. Nearly 5,500 employees participated in the first year and together they lost a combined total of over 43,000 pounds. RR Donnelley is collaborating with the National Heart, Lung, and Blood Institute (NHLBI) on a new heart disease prevention program. Employees who choose to participate receive NHLBI education materials as well as telephonic support through a Health Counselor. Employees can also choose to participate in a fitness program, which includes various program levels designed to help increase their physical activity. These programs are optional and those who participate are eligible for financial wellness credits if they follow the guidelines of the plans.

RR Donnelley’s Condition Management Program offers focused education and support for medical plan participants affected by chronic conditions such as asthma, diabetes, congestive heart failure, or chronic obstructive pulmonary disease.

“We care about our employees’ total health, their physical, financial, and personal wellness. When they’re at their best, they do their best… at work, at home, and at play.”
— Andrew Panega, Executive Vice President, Chief Human Resources Officer


“We have recognized safety as our number one priority. That commitment, I believe, is confirmed by our safety records.”
— Gaylord Donnelley

Our safety and health results are very important to us. While we report our results as rates per 100 employees, following the definitions specified by the Occupational Safety and Health Administration (even for International facilities), we are acutely aware that people – not statistics – experience the pain of injuries. Lower rates mean fewer of our colleagues are injured. The improvement in our Recordable Case Rate from 2005-2006 equates to 212 fewer injuries. Our injury rates outperformed the printing industry averages by between 38 percent and 56 percent.


2006 Safety Milestones
Two of our key measures of employee safety and health are the number of hours worked and the number of years worked without a lost time injury or illness. The graph and chart below depict the RR Donnelley locations in 2006 that reached one of these milestones.




In April, 2006, our Shenzhen, China, manufacturing facility achieved 10 million hours without a lost time incident. This is a new company record. The last lost time incident at the facility occurred in September of 2004. This facility employs more than 1,500 people.

In December, 2006, our Greenbay, Wisconsin, facilities achieved 7 million hours without a lost time incident.
ENVIRONMENTAL, HEALTH AND SAFETY POLICY
adopted January 1, 1999 and amended March 24, 2005

It is the policy of RR Donnelley to protect the health and safety of our employees, customers, and the public, and to conduct all activities in an environmentally responsible manner. We commit to this policy worldwide as an integral part of being the world’s premier full-service printing and communications services company.

Senior Corporate management shall ensure alignment of RR Donnelley’s worldwide business strategy and operations with this Environmental, Health and Safety (EHS) policy and confirm the commitment of RR Donnelley to:
  • Conduct global operations in accordance with all applicable laws, regulations, and other requirements, anticipate EHS issues and promote appropriate voluntary initiatives that support this policy;
  • Strive for an injury free workplace through high employee involvement and a strong health and safety program;
  • Minimize the EHS impact to our employees, facilities, and communities in which we do business;
  • Strive to continuously improve global EHS performance by utilizing practices that protect employees and the environment, including reducing the quantity of emissions, developing opportunities for recycling and pollution prevention and using paper, energy, and other resources more efficiently;
  • Train and motivate employees to conduct their activities in a safe and environmentally responsible manner; and
  • Review and report to the Executive Operations Management on a periodic basis the EHS performance of the global operations which may include the setting and review of EHS objectives and targets used to promote continuous improvement.
Furthermore, RR Donnelley will undertake to earn the public trust by communicating about our policies, programs and performance, and by advocating sound laws and regulations. The Corporate Responsibility and Governance Committee of the Board of Directors has overall responsibility for endorsing the policies adopted with regard to EHS. The Corporate EHS organization shall review this policy with this Committee on a periodic basis.


The Corporate Responsibility and Governance Committee
The Committee is an extension of the Board of Directors that oversees RR Donnelley’s environmental, health and safety programs. This committee annually reviews and approves the overall structure and design of EHS, diversity, and other compliance and responsibility programs.

“Remember, safety is everyone’s responsibility.”
— Eddie Gay, Environmental, Health and Safety, Lynchburg, VA


SAFETY COMES FIRST

This is not just a slogan at RR Donnelley’s facility in Lynchburg, Virginia; it’s a way of life. Every employee is actively engaged in developing safe work habits and in developing and implementing responsible safety practices.

This philosophy helped Lynchburg become one of the four RR Donnelley sites to be awarded Star status in the Voluntary Protection Program (VPP) sponsored by the Occupational Safety and Health Administration (OSHA). The VPP recognizes and commends facilities that maintain superior health and safety programs.

This facility prints four-color catalogs and retail inserts using the rotogravure printing process. Chemicals, tanks, hazardous materials, and confined spaces around the site mean that employees must be diligent about safety at all times.

Results are impressive. RR Donnelley employees have worked together to reduce injury rates by more than 50 percent during just the last six years. During the past three years, Lynchburg’s total injury rate has been 29 percent below the industry average, and the facility’s days-away-from-work, restricted duty, or transferred rate was 38 percent below industry averages. During 2006, 40 percent of the membership of the VPP/Health and Safety team was rotated, allowing new volunteers to get involved. New members commit to two-year terms. The team also elected a new president and vice president to allow others to serve in leadership roles.

From the shop floor to the board room, safety is everyone’s responsibility. In Lynchburg, the results demonstrate that this motto guides behavior all day, every day.

WHAT IS VPP?

VPP stands for Voluntary Protection Program. Created by the Occupational Safety and Health Administration (OSHA) in 1982, the program recognizes companies with outstanding health and safety programs. The VPP process is performance-based and uses a cooperative, action-oriented approach. This allows managers, employees and OSHA to work together to minimize workplace hazards and reduce injuries and illnesses.

To qualify for VPP, sites must meet requirements in four key areas:

  • Management Leadership and Employee Involvement
  • Worksite Analysis
  • Hazard Prevention and Control
  • Safety and Health training
Within each area are a number of sub-categories with benchmark goals. Sites must also meet all relevant OSHA standards. OSHA verifies this through onsite reviews, interviews and an extensive application process. The highest level a facility can achieve is Star status. A Star site is one that has implemented a comprehensive, successful safety and health management system as well as achieved injury/illness rates below its industry’s national average. Once recognized as a VPP site, a facility then commits to serve as a model for others to follow. OSHA periodically re-evaluates sites to confirm their continuing qualification for VPP. Star sites are recertified with onsite reviews every 2.5 – 5 years. RR Donnelley has more VPP Star facilities then all other printing companies combined.

Employees in Reno, NV celebrate as they proudly raise the VPP Star flag recognizing their facility as one of the safest workplaces in America.